Decrease no-shows and increase meeting completion rates with Reminders. Reminder emails / SMS are sent to both the Prospect and the meeting Assignee/Booker.
Introduction to Reminders
Admins can access Reminders within each workspace on the left navigation bar within the "assets" section.
Individual users will also find Reminders in their own personal workspace as well.
Reminders Walk-through 🚶♀️
If you're new to the concept of reminders (sending an email/text to your guests at a designated time before the meeting), you'll have the option to create them for your team here:
You can start from scratch or choose from a pre-existing template (which you can modify in the builder):
Name your Reminder. This label will be for your reference only:
Within the builder, you can choose the meeting types that trigger your message:
Reminders Channels
You can send your Reminder via one of two channels:
These will still come from reminder@chilipiper.com, but soon you will have the option to have them sent personally from the assignee's email address!
SMS
A Twilio connection is required here before you can send SMS Reminder.
New feature alert 🚨
Previously, messages were sent from a generic number determined by Twilio. You now have the option to enable local-presence when these texts are sent out (available for specific countries only).
Trigger Options
Choose the trigger for this Reminder:
Then the time delay associated with it:
Note: We recommend adding the {!CP.MeetingLocation} tag to your reminders to ensure you're populating the correct video conference or location link! More info on that here.
That's it!
You can see a preview of your Reminder in the right-hand slider:
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Lastly, make sure your Reminder is On once you're ready to activate it!
Advanced Trigger Options
You have the ability to define a minimum timeframe for sending reminders. In other words, you may not want to send a reminder if a meeting was booked within the last day (as that might be unnecessary). Within the advanced section, select between weekly, daily, or hourly intervals that you would want to be the minimum timeframe required to send a reminder:
Sunset of Reminder Settings
We cleaned up the triggers, you'll now be able to choose from two of our most commonly-used settings:
- Before a meeting
- Before a meeting: Invite not accepted yet
Reminders will not include old settings such as:
- Send at a specific time
- Send only if meeting starts at a specific time
- Send only if meeting is held on [day]
- Send only if between meeting start time and meeting booked time more than...
- Do not send if prospect the prospect has declined the meeting (this will be enabled by default)