How do I Schedule Chili Piper Meetings Programmatically?

Who can use this feature?

Available on Concierge ChiliCal Handoff

Available to Admins Developers

Programmatic scheduling means booking a Chili Piper meeting without sending the lead through any Chili Piper UI. Your own code – a backend process, a custom frontend, an AI assistant – calls the Chili Piper API, picks a time, and books the meeting directly.

You have three starting points:

A Concierge router – routes a lead using data you submit (plus CRM data when the guest matches an existing record);
A ChiliCal scheduling link – books against a link or user you've already identified;
A Handoff router – routes from an existing CRM lead or contact.

All three use the same two-step pattern.

The two-step pattern
Before you start
Concierge
Scheduling links
Handoff
Running it via MCP instead
Good to Know
Related articles

The two-step pattern

Every programmatic booking follows the same shape:

Discover or route – a first call returns a session with a list of available time slots and an identifier for the session (routeId);
Book – a second call passes the routeId and a chosen startTime to commit the meeting. Calendar invites are sent immediately.

The session is short-lived and single-use. If the book call fails (for example, the slot is no longer available), start again with a fresh discover or route call.

Before you start

Generate an API token with the permissions for the patterns you need:

Concierge: Route and Schedule under the Concierge section;
Scheduling links: Read and Schedule under the Scheduling-links section;
Handoff: Schedule under the Handoff section.

Steps for generating tokens are in the Edge API References article.

Store the token securely – it is shown only once at generation. The examples below use $CHILI_PIPER_API_KEY as a placeholder; replace it with your token or reference it from your environment.

Concierge

When to use: you want Chili Piper to evaluate routing rules and assign the meeting to the right team or user based on the lead's data.

The two calls:

POST /concierge/routers/[routerSlug]/rest with an interval – routes the lead and returns available slots;
POST /concierge/routing/[routeId]/schedule-simple – books one of the slots.

You need a Concierge router configured with a trigger (Third-party Form, In-app Button, or Router Link). See Using Concierge via the Edge API for the full Concierge-specific guide.

Example

Step 1 – route a lead and get available slots:

curl -X POST \
  "https://fire.chilipiper.com/api/fire-edge/v1/org/concierge/routers/[routerSlug]/rest" \
  -H "Authorization: Bearer $CHILI_PIPER_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{
    "form": { "PersonEmail": "lead@example.com", "PersonFirstName": "Jamie" },
    "options": { "trigger": "InAppButton" },
    "interval": { "startsAt": "2026-04-14T00:00:00Z", "duration": "7 days" }
  }'

The response includes a routeId and a list of startTimes under schedulingData. Pick one.

Step 2 – book the chosen slot:

curl -X POST \
  "https://fire.chilipiper.com/api/fire-edge/v1/org/concierge/routing/[routeId]/schedule-simple" \
  -H "Authorization: Bearer $CHILI_PIPER_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{ "startTime": "2026-04-14T17:00:00Z" }'

The response includes a meetingId. The lead and assignee receive calendar invites immediately.

Scheduling links

When to use: you already know which scheduling link to book against – for example, a lead-owner link resolved from your CRM, or a specific group link tied to a team.

The two calls:

POST /schedulingLinks/init-simple with a link reference and an interval – initializes a session and returns available slots;
POST /schedulingLinks/routing/[routeId]/schedule-simple – books one of the slots.

Link types supported:

Personal – a link created by a user in ChiliCal for a specific meeting type;
Admin (one-on-one) – the same as Personal, but created by an admin on behalf of a user;
Round Robin – a team link that rotates assignment across members, either strict (equal turns) or flexible (weighted by availability);
Group – a link with a fixed set of multiple attendees (availability is the intersection of all required attendees);
Ownership – routes to the owner of the guest's CRM record (lead, contact, or account owner), resolved at booking time.

Use the scheduling link list endpoints (scheduling-link-list-round-robin, scheduling-link-list-ownership, scheduling-link-list-group, scheduling-link-list-admin-one-on-one) to discover available links programmatically.

Example

Step 1 – initialize a scheduling session:

curl -X POST \
  "https://fire.chilipiper.com/api/fire-edge/v1/org/schedulingLinks/init-simple" \
  -H "Authorization: Bearer $CHILI_PIPER_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{
    "link": { "type": "RoundRobin", "linkId": "[linkId]" },
    "interval": { "startsAt": "2026-04-14T00:00:00Z", "duration": "7 days" }
  }'

The response includes a routeId and a list of startTimes. Pick one.

For Ownership links, also pass guestEmail in the init call – it is required so Chili Piper can resolve the owner from your CRM.

Step 2 – book the chosen slot:

curl -X POST \
  "https://fire.chilipiper.com/api/fire-edge/v1/org/schedulingLinks/routing/[routeId]/schedule-simple" \
  -H "Authorization: Bearer $CHILI_PIPER_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{
    "startTime": "2026-04-14T17:00:00Z",
    "guestEmail": "lead@example.com"
  }'

The response includes a meetingId. Calendar invites go out immediately.

Handoff

When to use: a rep is handing off a lead to another team member – for example, an SDR booking a discovery call with an AE. Handoff uses the rules in a Handoff router to evaluate availability and returns time slots per routing path.

The two calls:

POST /handoff/workspace/{workspaceId}/booker/{userId}/init-simple with the guest's email or CRM record and an interval – evaluates routing paths and returns available slots per path;
POST /handoff/routing/{routingId}/router/{routerId}/path/{pathId}/booker/{userId}/schedule-simple – books one of the returned slots.

The init request body has two forms:

{type: "GuestEmailRequest", guestEmail, interval} – when you have the guest's email address;
{type: "CrmRequest", id, interval} – when you have the CRM record ID (lead or contact) and want Chili Piper to resolve from there.

Both accept optional fields:

routerId – target a specific router in the workspace instead of evaluating all routers;
crmExplicits – additional CRM context to pass through to routing rules.

The init response returns one or more routing paths, each with its own pathId and startTimes. Pick a path and a slot, then pass the corresponding routingId, routerId, pathId, and startTime to the schedule call.

Example

Handoff requires a workspaceId and the Chili Piper userId of the rep initiating the handoff. Use the workspace-list and user-find endpoints (or MCP tools) to look these up.

Step 1 – initialize the handoff and get available slots:

curl -X POST \
  "https://fire.chilipiper.com/api/fire-edge/v1/org/handoff/workspace/[workspaceId]/booker/[userId]/init-simple" \
  -H "Authorization: Bearer $CHILI_PIPER_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{
    "type": "GuestEmailRequest",
    "guestEmail": "lead@example.com",
    "interval": { "startsAt": "2026-04-14T00:00:00Z", "duration": "7 days" }
  }'

The response includes a routingId and one or more routers, each containing pathResults with startTimes. Pick a path and a slot.

Step 2 – book the chosen slot:

curl -X POST \
  "https://fire.chilipiper.com/api/fire-edge/v1/org/handoff/routing/[routingId]/router/[routerId]/path/[pathId]/booker/[userId]/schedule-simple" \
  -H "Authorization: Bearer $CHILI_PIPER_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{ "startTime": "2026-04-14T17:00:00Z" }'

The response includes a meetingId. Calendar invites are sent immediately.

Running it via MCP instead

All three patterns are exposed as MCP tools. If you are building an AI assistant that reasons over Chili Piper – for example, a workflow that says "find the right scheduling link and book a slot this week" – MCP is the right surface. The tool names mirror the Edge operation IDs (concierge-route-by-slug, concierge-schedule, scheduling-link-init, scheduling-link-schedule, handoff-init, handoff-schedule, and the list discovery tools).

See Connecting Chili Piper via MCP for setup.

The Edge API and MCP resolve to the same backend. Choose MCP when you want an assistant to pick the tool dynamically; choose Edge when you are writing deterministic integration code.

Good to Know

Sessions are single-use. On a schedule failure, do not retry the schedule call with the same routeId – start again from the discover or route step;
Sessions expire. For Concierge, the timeout is configured per router path and returned in the response as timeoutInMS. For scheduling links and Handoff, sessions have a server-side TTL. In all cases, if the session expires before you book, call the first step again to get a fresh session;
Pass options.trigger explicitly on Concierge calls. If a router has multiple triggers configured, omitting this can cause the API to pick a different trigger than your form keys were written for. Accepted values: ThirdPartyForm, InAppButton, RouterLink;
Token permissions matter. Concierge calls require the Route and Schedule permissions under the Concierge section. Scheduling link calls require the Read permission (for discovery) and the Schedule permission (for booking) under the Scheduling-links section. Handoff calls require the Schedule permission under the Handoff section. Generate tokens with only the permissions you need;
Slot times are UTC. The startTime in responses is ISO-8601 UTC; pass it back verbatim on the book call.

Edge API References – complete list of Edge API operations and token generation steps;
Using Concierge via the Edge API – detailed Concierge-specific guide covering both URL-embed and programmatic booking;
Connecting Chili Piper via MCP – setup for AI-assistant-driven booking via Claude Code and other MCP clients.

Who can use this feature?

Table of Contents

The two-step pattern

Before you start

Concierge

Example

Scheduling links

Example

Handoff

Example

Running it via MCP instead

Good to Know

Comments

Who can use this feature?

Table of Contents

The two-step pattern

Before you start

Concierge

Example

Scheduling links

Example

Handoff

Example

Running it via MCP instead

Good to Know

Related articles